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Forced to Change

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The military is not the first example that comes to mind when you think of organizational change case studies. Through our studies in Human Learning Ecology, we were introduced to the book Forced to Change: Crisis and Reform in the Canadian Armed Forces by Colonel Bernd Horn and Dr. Bill Bentley. Our entry point was transformation and reconstruction of institutional and organizational culture. What does it take to transform or reconstruct institutional cultures? What can be learned from this case and applied to organizations we work with?

So why would Canada’s armed forces need to change? What problem were they trying to solve? Understanding the case for change requires a bit of a history lesson, but to summarize, operational standards, processes and philosophies were out dated, and quickly becoming misaligned to our post-Cold War society. Historically the culture of the armed forces was “a very hierarchical system that relied on an industrial age understanding of leadership, specifically directive, authoritarian approach” (p. 29). Post-secondary education was not necessary and preparation of individuals to higher levels of command were “premised on experience training, not education” (p. 30). “Through the years, the myopic view and isolation created an officer and Senior NCO (non commissioned officer) corps that were intolerant of criticism, self-scrutiny, or wider intellectual stimulation. They focused on process and nurtured a culture wherein experienced Cold War technicians, who did not rock the boat and supported the status quo, tended to do well” (p. 29).

The CAF culture hadn’t evolved to support the geopolitical and societal changes post-Cold War. The philosophies governing how they understood and responded to situations at home and abroad were unhelpful and sometimes even harmful. The Canadian government made multiple requests of the CAF to improve officer training and to include higher education in recruitment and development. Eventually, over the years and into the 1990’s, the armed forces lost the support of the government and Canadians. Ongoing reports of unprofessional behaviour like public drunkenness, inaction within the ranks and the eventual killing of a detained teenager in Somalia in 1993 resulted in loss of funding and the ability to self-regulate.

By 1993 not only the Canadian government but also the general public was forcing the Canadian Armed Forces to change.

The problem? The CAF lacked oversight to assess the situation they were in and see the trouble their organizational culture was causing. The existing hierarchical, authoritative and technical culture and underlying assumptions remained unchanged for decades and they believed “we did nothing wrong” and “education is not important” (p. 68). Over the years, requests to change came from external government committees. The case for change wasn’t championed from within.

Varying degrees of resistance and superficial changes plagued CAF through the years. Organizational culture reconstruction requires an assessment and understanding of how thinking and learning is done within the organization, the will to examine practices and beliefs, and being open to change. Calling into question an organizations’ practices, identity and allegiances requires being progressive and open to change and self-review. The CAF were drawing on helpful resources for institutional change and leadership, including Edward Shein’s organizational culture model, identifying espoused values and assumptions.

However, they didn’t have a good understanding of the resistance they encountered and is still in place today.

Like superficial changes fail to transform an organization, a superficial understanding of organizational culture, philosophies and belief systems also fail. The organization must be open to questioning their operating philosophies and belief systems, defining the future state and willing to do the work to get there. It’s also not enough to just define the future state, organizational structures like hiring practices, reward systems and professional development programs, need to be adjusted to support the future state.

The CAF assumed that post-secondary education and master’s degrees would be the answer to their challenges. They do not explore how or what kind of education specifically. Humanities? Science? History? This indicates that they didn’t have enough of an understanding of the issues they were facing or what kind of intelligence was required for the officer class.

They expected that post-secondary education would provide the capacities required to learn how to learn and learn how to inquire.

Learning how to learn and learning how to inquire are critical for the CAF and to developing an adaptive organization. If learning and inquiry capacities are underdeveloped an organization won’t have the ability to diagnose challenges or take advantage of opportunities. In the case of the CAF, they weren’t able to see their own limitations as their operating procedures and philosophies went untested beyond the organizational boundaries. When organizational learning is untested or unverified outside the organization, the result is a closed loop – this can be unhelpful if change is required. In the case of CAF it can be harmful if they are unable to adapt to dangerous and changing environments.

So what can be learned from the case of the Canadian Armed Forces?

  • Transformation or reconstruction of an organizational culture requires a willingness to examine the beliefs and philosophies in practice and be open to self-review and change.
  • Transformation is likely to fail when leaders within the organization do not champion the change. Externally mandated change may happen in the short-term, but is not sustainable if underlying beliefs and philosophies remain unchanged.
  • A superficial understanding of culture is not adequate. Understanding organizational culture must include identifying the espoused beliefs and philosophies and comparing them to the behaviors in practice.
  • Unless an organization looks beyond its own boundaries to verify and test their thinking and learning, the result is a closed loop and self-affirming.

This is an organizational culture case study that we’ll monitor for the years to come.

A Unique Discussion about Project and Change Management

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On November 26th Blythe and I are sponsoring a unique discussion in support of the project management, change management and leadership communities in Calgary. It is likely to be a thought-provoking evening for any practitioner looking for a new way to see their role and profession, and a great networking event too.

We hope to see you there!

Natalie and Blythe

Building a bridge. Building a railroad. Building humanity.

Discover how history can inform innovation, success and sustainability in project & change efforts.

Date: November 26, 2015

Time: 7:00 – 9:00 pm, doors open 6:30

Location: CNIB 15 Colonel Baker Pl NE, Calgary

Tickets ($25+GST):  http://bpt.me/2413528

Join Mark Kozak-Holland, author of Titanic Lessons for IT Projects, and Ken Low of the Human Venture Institute for a discussion on the role of history, science, technology, innovation and the human spirit in bringing major human endeavors to life.

Mark Kozak-Holland’s work focuses on the role of history to inform innovation in project management.  His work links the fields of science, technology, engineering, leadership & innovation to the discipline of project management. As a result, he has developed the “lessons-from-history” series, (www.lessons-from-history.com) , “using lessons from the past to assist projects of today in shaping the world of tomorrow”.   His work recognizes the importance of understanding history in order to shape innovative, systemic-level approaches to development.  Case studies include: the Titanic, the leadership of Winston Churchill, the Trans-continental railroad, the Great Escape, amongst others.

Ken Low is the founder and president of the Action Studies Institute [est. 1983] dedicated to mapping out the dynamics of adaptive intelligence in human systems and pioneering the development of a new discipline; human learning ecology. The driving motivation behind this research is the need to understand the underlying causes of adaptive and maladaptive development and behavior in individuals, organizations, societies, and cultures. The research draws on successes and failures of human learning and activity across cultures, sectors, disciplines and periods of history. The patterns of emerging adaptive intelligence found in the human story provide a structure for the human venture, a disciplined framework for understanding human progress, folly and resistance, including the systemic adaptive challenges facing humanity at our time and place in history, and what it will take to meet them.

Tickets:  http://bpt.me/2413528

Linking Standards to Organizational Culture

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Ok, so it was June since our last post. Time to start sharing again. Like everyone else around us, we’ve been busy. Working with clients, raising little people, starting a new non-profit foundation with our Leadership Calgary colleagues and attempting to enjoy our short summer, which seems to now be a distant memory.

Jumping right to it, as we’ve stated before, there is much to be learned from aviation and its non-stop work in safety and regulation. The aviation industry has worked decades to understand what standards and behaviors are needed for safe operations and how to incent these behaviors through a transparent and learning culture. A client of ours passed this article on to us a while back and we’ve been meaning to share it. It came from one of our management of change (MOC) team members and we’re super impressed that they were paying attention to this and linking the work they do in oil and gas to aviation standards. Our client realizes that the standards and processes they put in place have an impact on how people do their work and ultimately impact the overall organizational culture. Incenting the correct and needed behaviors is a priority in safety critical positions, protecting people and the environment.

The article looks at three recent US air crashes, linking them to ‘go-arounds’  – when pilots abort a landing and try again, research sponsored by the Flight Safety Foundation. It’s quite well known that takeoff and landing are the two most high-risk activities during air travel. There is an incredible amount of discipline and regulation in place to ensure that these two major activities are done near perfect each and every time. Pilots make mistakes though. Why would they make mistakes if there is so much rigor put into these activities, in specific, mistakes in when to go-around?

Quoting Rudy Quevedo, the director of global programs at the Flight Safety Foundation, in regard to go-arounds, “In some cases, rules may be overly rigid, akin to imposing a highway speed limit that is so low drivers routinely exceed it. Violating the rules has become so ingrained that airlines don’t enforce them and pilots don’t recognize when they are taking unnecessary risks.”

Standards can incent the right or wrong behaviors and without measures and feedback loops in place, wrong behaviors may go unnoticed, and in the case of air travel put many lives at risk. Thankfully organizations like the FAA, the Transportation Safety Board and the Flight Safety Foundation are in place and pay attention to patterns, looking for opportunities for improvement. As we pointed out in our last post, these organizations foster an open and transparent safety culture. Lessons from incidents are shared not only within the impacted airline, but also across the industry. Safety outweighs the need for competitive advantage because unsafe operations in some airlines would have an overall negative impact on the industry.

A ‘continuous improvement mindset’ or ‘beyond compliance’ are key phrases heard in the halls of organizations these days. What do these really mean? It means that there is an honest attempt to go beyond creating and following shared processes and standards, but to create a culture that is open to critical examination of how things get done (culture) and to incent people, not reprimand them, to find the faults and opportunities for improvement – and have the processes and attitude in place to adjust.

The article is not blaming pilots alone for the error in judgment, but is pointing to the accuracy and applicability of the standard. The FAA, the Transportation Safety Board and the Flight Safety Foundation work to understand human behavior and how pilots come to make the judgments they make, in other words, what information, experience and other dynamics the pilots are drawing on in order to make these types of decisions. The article demonstrates how the safety organizations go about investigating until the problem is within an acceptable risk level. Their goal is to come as close to eliminating the error as they can.

“We should expect that if we have a policy, the people should follow the policy. But that being said, we need to make sure that the policy is good before we make people follow it. I don’t think we’re there yet.” [Rudy Quevedo on go-arounds. Emphasis is ours]

We’ll continue to examine standards and their place in business and culture. Two resources that we highly recommend in regards to this topic are:

The Death of Common Sense: How Law is Suffocating America, by Phillip Howard

Standards: Recipes for Reality, by Lawrence Busch

And for more information on go-arounds, visit SKYbrary – Go-around Decision Making

A World of Change: Social Innovation & Leadership

(a blog post written for the Leadership Calgary organization, re-published here.)

“In a world of change, the learners shall inherit the earth, while the learned shall find themselves perfectly suited for a world that no longer exists.”
Eric Hoffer

As someone who has been involved in Leadership Calgary for many years, I always knew the program had the potential to support social change – in fact, that is the explicit purpose of the program[1] – but I hadn’t consciously considered how adaptive leadership[2] and social innovation are connected and mutually supportive.   It was a recent conversation with friends about social innovation that got me thinking about the power of understanding adaptive leadership and social innovation as linked and parallel processes.

Although the term ‘social innovation’ has been around since the 1960s[3], it has recently become a huge buzz-word in the social sector.  “Social innovation” is everywhere these days.  It’s associated with social entrepreneurship, social finance, corporate social responsibility, social enterprise and a host of other tactical efforts to create social value.   Despite all of these efforts, true social innovation continues to be elusive.

The University of Waterloo defines social innovation as “Social innovation is an initiative, product, process or program that profoundly changes the basic routines, resource and authority flows or beliefs of any social system. Successful social innovations have durability and broad impact.”[4]  And a definition from the Stanford Social Innovation Review defines it as “A novel solution to a social problem that is more effective, efficient, sustainable, or just than existing solutions and for which the value created accrues primarily to society as a whole rather than private individuals.”[5]   Both definitions deal with a common theme:  Change that creates and supports a more adaptive society.

So, the question becomes:  how do we create change that creates and supports a more adaptive society?   Well, in order to understand social innovation we need to understand something about innovation generally.  Innovation happens around us all the time:  a new App, a better dog food, an improved running shoe, a medical discovery, new weapons systems, new finance & banking services, new marketing techniques, a new policy for supporting development in the developing world… the list goes on.   It seems to me that the problem isn’t that we don’t know how to innovate:  it’s that we don’t know how to innovate in ways that support sustainable, positive societal change over time.  Innovations are driven by a range of motivations with different levels of understanding, care and concern for the common good. What looks like a great advance in one specialized area of interest can have highly destructive effects on society as a whole.

This is where the notion of adaptive leadership comes in.   The curriculum for Leadership Calgary is focused on how to develop adaptive – or pioneer – leadership:  the kind of leadership required when we are at the edge of human capacity; when the challenges we face are emergent, unknown, complex and uncertain.  Adaptive leadership influences the social ecology of organizations, communities and/or societies to help them meet these types of challenges, relying on the capacity for social innovation as part of the solution space for change.

Both adaptive leadership and innovation have a common feature:  they rely on ecologies of influences and cultures to support their development.  This means that the capacity to create social innovation or adaptive leadership is dependent on the culture in which they are being developed.   All cultures have both healthy and toxic components – so adaptive leaders and social innovators must have the capacity to draw on the healthy components in order to create change that will be adaptive over time[6].  No small task, but it’s possible and we have examples in history of how this has been done.

Literature and educational programs on social innovation tend to focus on specific systems:   food production, urban design, poverty, hunger, justice, homelessness…   But true social innovation can’t be understood by focusing only on the system we want to change:  that’s like looking at a flower expecting it to give us all the answers on what is required to make it grow.   We need to look at the entire culture and concurrent, interlocking systems – how they have been constructed and how they function – in order to understand how to innovate in any specific system.   An example of this is explored in a recent article[7] which outlines how the airline industry created the National Transportation Safety Board (NTSB), and how the development of the NTSB could lead to social innovation within the healthcare sector, with the potential to ultimately save tens of thousands of lives every year.

The structures of social innovation and adaptive leadership have several foundational components in common which support successful change:  prevention, creativity, strategic planning, ethics, resilience, critical thinking, expertise and sustainability[8].  These are all core processes of learning that are required for structuring our organizations, communities, societies in ways that support innovation.  Of course, doing this requires a level of intelligence – thinking, caring, acting and learning – that goes beyond what is required of most of us on a day-to-day basis.  As Einstein is quoted as saying “We can not solve our problems with the same level of thinking that created them”.  This should beg the question then, how do we design new ways of thinking?  This is the critical question of our time, and is the focus of the Leadership Calgary curriculum.

Any social innovation, and any form of adaptive leadership must include the components of empowerment and learning.    The innovation or leadership capacity must go deeper than creating a solution for a problem in a moment of time:  it must address the underlying processes required for that change to remain adaptive over time for society as a whole.    After all, that’s what life is about: our ability to adapt, in an increasingly progressive way, to the challenges and opportunities we face.  In that sense, social innovation and adaptive leadership cannot be achieved without the other – they are inexorably linked.

-end-

Leadership Calgary purpose statement:

Our purpose, to create & support a mutual learning community that will generate:

 

Increasing numbers of increasingly resourceful, resilient, responsible,

life ranging human beings

with diagnostic & design capabilities

for reducing ignorance & error, waste, suffering & injustice

at all levels,

individual <-> civilization

 

Institutions, cultural & societal resources,

leaders & ecologies of authority

that support the development & maintenance

of systemic adaptive capacities,

locally <-> globally


[1] Leadership Calgary Purpose Statement listed at the end of this document.

[2] Also known as pioneer leadership.

[3] Wikipedia listing for  “Social Innovation”

[6] Social innovators and adaptive leaders also have a responsibility to contribute back to the culture in healthy ways:  true social innovation and adaptive leadership will do this by definition.

[7] “An NTSB for Health Care – Learning From Innovation: Debate and Innovate or Capitulate.”  http://journals.lww.com/journalpatientsafety/Abstract/2012/03000/An_NTSB_for_Health_Care___Learning_From.2.aspx

[8] Meta-Framework for Adaptive Thoughtscape Construction.  Map 27.08.  Ken Low, 2004.

Culture Kills

Learning from History

Our work exploring the implications of organizational culture and the link to leadership & complex life systems can sometimes seem like an impossible task. We recently discovered a few resources, through our involvement with Leadership Calgary which fit perfectly with the focus of our consulting practice. The resources focus on learning from historical examples of innovation in complex systems, and on being aware of the implications on organizational culture and people. Learning from history is also a key focus of the resources, and links to the work we are exploring with Mark Kozak-Holland.

The resources outline how the airline industry’s inquiry and disciplined practices used by the National Transportation Safety Board (NTSB) could be applied to other industries – specifically healthcare – to help save lives and money. The creation of the NTSB was reliant on – and helped to foster – a massive culture shift within the airline industry, which was linked to a fundamental change in the function of leadership.

In an interview with Captain ‘Sully’ Sullenberger, famously known as the pilot who landed flight 1549 in the Hudson River, he describes how organizational cultures with leadership that act like “small g gods and big C cowboys” coupled with an emphasis on conventional notions of leadership can have deadly results. Literally. (By conventional leadership we mean formal, top-down, authoritative management.) However, a culture based on the cultivation of learning and co-responsibility coupled with notions of adaptive leadership – leadership which is primarily focused on enabling others – results in saving lives, reducing harm both physical & existential, and monetary waste.

Although these resources are focused on transferring the innovation in the airline industry to healthcare we believe there is an opportunity to embed this innovation in the oil and gas industry, in areas like process safety management (PSM) and operational excellence (OE). Without leadership that enables a reliable, collaborative, learning organizational culture through trust and transparency, the organization will fall short of reaching its excellence goals – and put safety at risk. Our current work in the areas of PSM and OE are a perfect fit for this type of culture transformation.

The choice seems pretty clear to us. We look forward to continuing our work to help organizations work through cultural shifts that will build their adaptive capacity through adaptive organizational culture and leadership models.

Evidence of Adaptive Organizational Culture

Evidence of Adaptive Organizational Culture. Photo from LATimes.com

FYI: if you are interested in learning about adaptive leadership and what it takes to develop the type of resiliency required for life’s most critical challenges, Leadership Calgary is currently recruiting for it’s Class of 2014, heres the link.

Resources referenced in this blog post:

http://med.stanford.edu/ism/2012/september/5q-sully-0910.html
http://www.cbc.ca/whitecoat/episode/2012/11/23/sully-show/
http://journals.lww.com/journalpatientsafety/Abstract/2012/03000/An_NTSB_for_Health_Care___Learning_From.2.aspx

Where We’ve Been and Where We’re Going

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It has been some time since we posted to our site. It’s not for lack of progress but lack of time! We are officially kicking up our social media presence and will be more deliberate to post organizational change, project and culture resources. We’ve entered the ‘Twitterverse’ and you can now find us at @calibrationinc.

Our work progresses both independently and together. The strength of a joint venture like Calibra-tion is that we are able to share in our work, what we are observing, experiencing and most importantly, learning. We both apply a shared organizational change framework and work together to evaluate and improve it.  Since training with Culture-Strategy Fit in 2010 we draw on their research and have begun working with clients to explore organizational culture and how it can be leveraged for successful change. Calibra-tion is also involved in the ongoing exploration of a human venture meta-framework as developed by Ken Low of Action Studies. We aim to apply it to the work we do independently and together and above all, it informs our thinking. You can learn more about this framework by connecting with us personally or by participating in Leadership Calgary or Leadership Edmonton.

So, what has been going on? Here are some highlights of the work we’ve been up to this past 18 months:

  1. Operational Excellence and Process Safety: It is no surprise to find us both engaged with large oil and gas clients in Calgary, as it is a dominant industry here. We are both specifically working on operational excellence and process safety related projects. The realm of Process Safety Management and Operational Excellence provides an excellent opportunity to begin applying our change and culture frameworks to real-world organizational challenges and opportunities.
  2. Leadership Calgary and Beyond: After many years as co-chairs of Leadership Calgary, a unique Volunteer Calgary program, we  transitioned to a new team and have been working on the development of a new Path Finding program which gives alumni the opportunity to continue their human venture framework understanding and build on their Year 1 Leadership Calgary experience with a community of like-minded people.
  3. PROSCI: We traveled to Seascape Resort outside San Francisco to take the PROSCI change management certificate program. This provided an opportunity for us to reflect on the integration points between our methodology and the PROSCI change management approach.
  4. Calgary Reads:  We recently completed a culture workshop with Calgary Reads, drawing on the training we received from Culture-Strategy Fit. Blythe also completed two social enterprise research reports for Calgary Reads, helping them to assess the feasibility of two potential social enterprise opportunities. To learn about Calgary Reads and social enterprise, read this article published by the Trico Foundation: http://tricofoundation.ca/wordpress/2012/08/feature-grantee-calgary-reads/
  5. Kelly Brothers:  We implemented a leadership culture survey and debrief, in partnership with Culture-Strategy Fit, for the leadership team of Kelly Brothers Productions. The results of this work will be included in Culture-Strategy Fit’s upcoming book “Culture By Design: Leadership Strategies for Intentionally Shaping Culture”. Stay connected with us and our site for more information on the book’s release.
  6. Mark Kozak-Holland and Learning From History Series: We have been working diligently on putting together an outline for a book on change and project management and organizational culture, in collaboration with Mark Kozak-Holland. We are very excited to be able to draw on his expertise and leverage insights from his work with the Lessons from History series.

Besides all this, Blythe was busy having baby number one, John, and is due with baby number two in November! Natalie, a self-described “health food junky”, gardens, cooks and writes for her popular food blog: Health Food Junkies.

Learning from Life

The year ahead is a busy one and we look forward to the explorations and learning!

Blythe and Natalie

Growing Interest

We recently had several opportunities to speak about our work in the areas of organizational change management and organizational culture. These opportunities have allowed us to share our experience and expertise with a variety of audiences. We’ve been pleased with the positive response we’ve received to date and look forward to working with those we’ve connected with over the past few weeks. Exciting times!

Blythe and Natalie

  • PMI-SAC (Project Management Institute – Sounthern Alberta Chapter)  “Using Organizational Culture and Change Management to Create Sustained Project Value and Results”
  • Slides: Calibra-tion Org. Culture PMISAC Nov 2010

    We drew for a book give away, a favourite of ours, Orbiting the Giant Hairball, A Corporate Fool’s Guide to Surviving with Grace

  • Ethier Associates. Ethier Learning Forum: Understanding and Leveraging Organizational Culture”
  • Ethier Associates. Ethier Executive Round Table: “Organizational Change Management and Culture”
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